MIS

The KLGSDP had initiated the development of ‘Management Information System’ for Local Self Government Department under the supervision of Information Kerala Mission with the basic objective of developing a web based MIS platform to integrate, monitor and evaluate the development activities of LSGIs which enables the decision makers and public to access real time information on physical and financial progress of development activities and also to integrate with GIS. The software will have the provision for collecting feedback from public through crowd sourcing which is a social platform to exchange development information among policy makers and beneficiaries. This can also integrate information regarding the existing and future  projects in Kerala. The MIS visualized the following aspects under its scope specifically;

  • Track and monitor the development fund flow and its spending pattern
  • Tracking flow of project activities and its monitoring
  • A social platform for the general public (beneficiaries) to monitor and discuss the development activities / projects implemented by LSGs
  • Create Socio-Economic-Demographic –Geo-Spatial Databases of LSGs based on secondary sources

Objective of MIS– To develop a web based MIS platform to integrate, monitor and evaluate the development activities of LSGIs

  • To minimize the gap between decision makers and beneficiaries
  • Enable decision makers and public to access real time information on physical and financial progress of development activities.
  • To develop a cross platform browser based MIS which enables different layers of implementing agencies to enter and review financial and implementation data through range of devices, mobile phones and android based devices through a range of browsers IE, Firefox, Safari, Google chrome etc.
  • Integrate physical and financial activities using GIS
  • To develop a universal technology platform to integrate existing and future MIS projects in Kerala.
  • Crowd sourcing beneficiary information and their feed back through cross technology platforms which is a social platform to exchange development information among policy makers and beneficiaries.

Scope of MIS

MIS have three interrelated and interlinked modules

  • Track and monitor the development fund flow and its spending pattern
  • Tracking flow of project activities and its monitoring
  • A social platform for the general public (beneficiaries) to monitor and discuss the development activities / projects implemented by LSGs
  • Create Socio-Economic-Demographic –Geo-Spatial Databases of LSGs based on secondary sources

Track and monitor the development fund flow and its spending pattern

             Create a financial database of all LSGs in Kerala based on AFS and documents of last three years

Task under this module

  • Create a plug in to define and input financial and budget parameters of LSGs as per AFS and budget documents of all LSGs. Feed historical data for last 3 years. Integrate its database with GIS
  • Create a plug in to track and analyse the development fund flow to LSGs from various sources like IDA, CSS and State funds from GoK through intermediary agencies like LSGD, KLGSDP etc
  • In case of KLGSDP, fund flow should be tracked and monitored under project components.
  • In case of KLGSDP, a plug in exclusively to track and manage the spending pattern of LSGs for various development projects and sub projects at ward level.
  • Conceive and design this module inorder to make all stakeholders of project officially liable to upload and update all required information
  • Comprehensive and intuitive dashboard system to aggregate and disseminate financial flow from top to bottom. Facilitate the dashboard plugin with analytical and geo spatial online mapping tools.

Tracking flow of project activities and its monitoring

Task under this module

  • Create a plug in to track and monitor project component wise activities
  • Develop an internal communication protocol to track and monitor the activities and instructions among the officials of LSGD, KLGSDP, District Co-ordinators, Supporting agencies and LSGs. Integrate this plugin with mobile dissemination mathods
  • Create an exclusive plugin to track and monitor the planning and budgeting cycle of LSGs
  • Create a plug in to track and monitor the PG and its disbursement at LSG level
  • Create a plug in to monitor the performance assessment of LSGs
  • Create a plug in to track and monitor the procurement activities by LSGs
  • Create a plug in to track and monitor the accounting and auditing practices of LSGs
  • Create a plug in to track and monitor the implementation status and physical progress of development projects in LSGs. Provide technology options to upload and operate multimedia contents. Integrate with geo spatial mapping tools
  • Comprehensive and intuitive dashboard system to aggregate and disseminate details of all activities from top to bottom. Facilitate the dash board plug in with analytical and geo spatial mapping tools.

 A social platform for the general public (beneficiaries) to monitor and discuss the development activities / projects implemented by LSGs

 Task under this module

 This module mainly focuses on exploring the possibilities of crowd sourced information from beneficiary population to understand the development activities which enables general public to understand how efficient the ongoing local level development activities are.

  • Create a plug-in to create and manage user profiles based on ward wise which requires SMS based verification
  • Provision for categorizing user levels
  • Option to create details of completed and ongoing LSG level projects
  • Provision for users to rate the activities of LSGs
  • Integrate with Geo spatial tools
  • Create a plug in to share LSG wise crowd sourced multimedia information on social platforms.

Create Socio-Economic-Demographic –Geo-Spatial Databases of LSGs based on secondary sources

Task under this module 

  • Build an extensive database for all the GPs and municipalities based on secondary sources like Census 2011, Economics and Statistics Department, Planning Board etc and the database should consist of latest socio-economic demographic profiles of GPs and municipalities.
  • Compile a database of LSG level income and expenditure parameters as reported in AFS and budget docs of GPs and municipalities
  • Compile a geo spatial database (eg.digitised spatial maps, shape files etc) for administrative boundaries of Kerala
  • Integrate all databases with MIS and its GIS mobile frameworks which provides provision to update and modify the same.